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Operational Procurement Officer 198 views

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Médecins Sans Frontières (MSF) intervenes in emergencies and crises, to relieve human suffering from unmet medical needs and to create a space for humanity. MSF works to provoke a social and political response that meets the essential needs, and respects and protects the dignity, of people in danger. MSF strives to innovate and incite change through its medical action, its “témoignage” and its active reflection on the situation of populations in danger. Respecting its Charter and shared principles, MSF is an independent movement of citizen associations that are integrated and open to their societies. In a spirit of volunteerism, acting in proximity to and in solidarity with assisted peoples, MSF’s members adhere to humanitarian principles and respect for medical ethics.

Artsen zonder Grenzen (MSF-Holland) is an Association of (former) field and office employees, with a Board keeping oversight. MSF-Holland has a partnership with MSF offices in the UK and Germany. This partnership, known as ‘MSF Operational Centre Amsterdam’ (MSF-OCA), operates medical humanitarian interventions in about 25 countries. Annually, MSF-OCA deploys approximately 800 international staff and employs 10,000 national staff.

The Logistics department plays a key role in ensuring logistic performance for the benefit of the programs conducted in the various project countries. The department consists of the Procurement Unit and the Field Support Unit. The Procurement Unit (22 staff) is responsible for processing the orders from some 26-project countries and delivering a wide assortment of medical and non-medical goods to the projects within the required timeframe. A part of the assortment is strategically held in stock while the rest is procured on an as need basis. Due the size and complexities of the program interventions, the stocked assortment is rapidly expanding.

With immediate effect our Logistics department is looking for an:

Operational Procurement Officer (100%)

– Based in Amsterdam for 7 months –

Objective of the Position

  • Together with your colleagues you are responsible for an effective and efficient purchase and transport process towards a number of project countries. As a team-member you cover the major part of the process from order intake to the timely delivery of the goods to the field (including all administration).
  • You cooperate closely with logistic coordinators in the field with regard to contents and timing of deliveries and with colleagues in the department as far as availability of the items requested is concerned. You furthermore are in regular contact with our logistic service provider for warehousing and transport arrangements.
  • Support during emergencies might be part of your work. You represent countries from a Procurement perspective in operational meetings with other stakeholders.
  • Occasionally you might need to conclude Service Level Agreements with project countries for which traveling might be necessary.
  • In the near future the traditional role of the Operational Procurement Officer as sole responsible for order processing and transport for a specific portfolio of countries is going to disappear.
  • The current OPO group will be split in two functional groups, each responsible for part of the process but without specific links to countries. The two functional groups that will be headed by an operational team leader are:
  • Operational Procurement Officers (OPOs): responsible for receiving and processing field orders to purchase orders (to suppliers) or stock requests; and
  • Operational Freight Officers (OFOs): responsible for ensuring delivery of ordered items from logistic service provider warehouse to project countries.

CANDIDATE PROFILE:

  • We are looking for an enthusiastic, flexible person with an HBO-level education in a commercial or logistical direction or with comparable experience.
  • You have worked at least 2 years in procurement and/or export & transport and ideally are familiar with automated order processing systems (we work currently with Oracle, but with Microsoft Dynamics 365 in the near future).
  • Good communication skills and fluency in English are essential.
  • Understanding the Dutch language is preferred.
  • You furthermore are organized, service-oriented and result driven, next to a team player with initiative and good follow-up attitude.
  • Work experience in the humanitarian relief sector (in for example Africa or Asia) is considered an advantage because of the close cooperation with the projects.

COMPETENCIES

  • Planning & Organisation
  • Service Orientation
  • Flexible Behaviour
  • Results & Quality Orientation

WE OFFER

  • A challenging and exciting position in an international environment;
  • A contract for seven months based on a full-time appointment of 40 hours per week;
  • A gross monthly salary in scale 5 between € 2,484 and € 3,548 depending on professional experience, based on a full-time appointment (40 hours per week);
  • Other benefits include 30 holidays per annum (based on a fulltime appointment) and a premium-free pension plan.

INFORMATION & APPLICATION

There is a preferred candidate for this position but if you feel that you match the profile and your competencies and personal attributes are suited to the position then do please apply. All applications will be considered.

Please upload a letter of motivation and Curriculum Vitae in English as one combined document.

If you are interested and would like to have additional information, please contact Jasper Schouten, Project Lead Supply Knowledge. Jasper.Schouten@amsterdam.msf.org

The deadline for application is: 29 January 2020

Interviews will take place in the week starting 3 February 2020.

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